What is a Cash Sheet?
Say goodbye to the manual end-of-day banking process. Cash Sheets help practices accurately monitor daily takings at the reception desk, including:
Cash and card takings
Petty cash
Float
Bank deposits
Cash Sheets provide a complete daily overview of practice takings and are automatically reconciled against the Receipts Analysis Report, ensuring accuracy and reducing manual checks.
How to get started
1. Access Cash Sheets
Navigate to Cash Sheets from the left-hand menu.
2. Set User Permissions (Admin Users Only)
An Admin user must configure permissions by clicking the green button in the top-right corner.
Available roles:
Practice User
Adds daily takings
Enters explanations for discrepancies
Submits cash sheets for reconciliation
Finance User
Reviews reconciled cash sheets
Archives correct sheets
Sends sheets back to Practice Users if corrections are required
Admin User
Manages configuration options
Sets discrepancy categories
Creates petty cash and closure explanation reasons
3. Configure Reasons
Before using Cash Sheets, configuration reasons must be created.
Click Configuration at the top of the Cash Sheets screen to set up:
Practice closure reasons
Petty cash explanations
Banking discrepancy reasons
What is the Cash Sheets workflow?
It is best practice to complete a Cash Sheet every day as part of your end-of-day banking process.
A Cash Sheet should also be completed for days the practice is closed, selecting an appropriate closure reason (e.g. weekends or public holidays).
🚨 Important to remember: Always check the Effective Date carefully. Once saved, this date cannot be amended.
Creating a Cash Sheet
Click + Add Cash Sheet
Enter all daily takings into the relevant fields
Click Next
Upload attachments
We strongly recommend uploading:
End-of-day card machine reports
Any petty cash receipts
Click Done to submit the Cash Sheet
What Do the Cash Sheet Statuses Mean?
Ready for Reconciliation
The Cash Sheet has been submitted
Overnight, it will automatically reconcile with the Receipts Analysis Report
Reconciliation Passed
Entered values match the Receipts Analysis Report
No further action is required
Reconciliation Failed – Explanation Required
Entered values do not match the Receipts Analysis Report
Practice Users must add notes and explanations, then resubmit the Cash Sheet